Meeting Room Terms & Conditions

• Ministry Event Coordinator understands and agrees that a key will be issued by the parish office one day before the event.
• Ministry Event Coordinator agrees to return the key immediately after the event to the parish office. If the parish office is closed when the event is ended, Ministry Event Coordinator agrees to return the key no later than two days after the event, unless other arrangements have been made.
• Ministry Event Coordinator agrees that the premises will be left clean and in pristine condition.
  • If food was present at the event, Ministry Event Coordinator agrees to ensure the following:
    
  • All tables are cleared and cleaned.
  • All floors of the rooms used, see check list above, will vacuumed and cleaned
  • All kitchen counters are Cleared and Cleaned.
  • All dishes are washed and return to the dish cabinet.
  • All trash cans and other trash receptacles are emptied and fresh liners are installed. 
• Ministry Event Coordinator understands and agrees that if Ministry Event Coordinator elects to use Parish Audio/Video Equipment he/she, and or his/her agent, will receive operating instructions prior to the event. No individuals may use the equipment unless they have been trained by the Plant Manager.
• Ministry Event Coordinator understands and agrees that if he/she elects to use parish hall kitchen appliances he/she, and or his/her agent, will receive operating instructions prior to the event. No individuals may use the equipment unless they have been trained by Facilities Manager.
• Ministry Event Coordinator agrees to return any audio/visual equipment or kitchen appliances to the location where found or issued. All equipment must be returned in the same operating condition as received. If repairs are required, Ministry Event Coordinator understands and agrees to pay any amounts necessary to return said audio/video equipment to useful condition.
• Ministry Event Coordinator understands and agrees that any kitchen utensils used will be replaced if missing, at his/her expense.
• Ministry Event Coordinator at the end of the event, will ensure that all lights, A/C or heat are turned off and all windows are closed and latched.
• Ministry Event Coordinator, unless otherwise instructed by the Facilities Manager will ensure that all the doors around the building are locked, as well as the outside bathrooms, and all lights in the building are turned off.
• Ministry Event Coordinator understands that the facilities management has a right to refuse alcohol consumption at events.